So, at my new job. Just by looking at the books, I can tell when someone qualified was in my position and when they were not... Actually from an accounting perspective its not a hard thing to see since us accountants have a very specific way of doing things and 99% of us speak the same language.
Really, Up until April 1 this year, the books are wrapped up pretty neat and tidy. I like that. The downfall, I have reconciliations to do going back as far as April 1, 2011. Now the practice around here (which yes will be changing very soon) is that there is a list of invoice numbers, when one gets used it gets noted. Sooo.... we are running an accounting program for pretty much no reason as all of our information is duplicated from Excel sheets. My problem... I don't trust the Data, and here is why.
For example, I took the "Invoice List" and compared it to Simply Accounting for the year so far. I cam across at least 30 Invoices that have not been posted, or are not within the system at all. How do I know if we made money on these jobs? Or have been paid for these jobs? Or how about if the customer has actually received the invoice? I don't.
How do I fix this, well, I am going to print out each and every "Invoice" on the list, match them up to Simply for accuracy (as I found one so far that is one invoice number but another invoices information) and then make any necessary adjustments. This is time consuming yes, but at least I will be able to say it is right! RIGHT??
Once I get this all straightened out we will be discussing the idea or Work Orders vs Floating Invoices. But I'm Just Some Girl.... let see if I'm wrong here too!
Really, Up until April 1 this year, the books are wrapped up pretty neat and tidy. I like that. The downfall, I have reconciliations to do going back as far as April 1, 2011. Now the practice around here (which yes will be changing very soon) is that there is a list of invoice numbers, when one gets used it gets noted. Sooo.... we are running an accounting program for pretty much no reason as all of our information is duplicated from Excel sheets. My problem... I don't trust the Data, and here is why.
For example, I took the "Invoice List" and compared it to Simply Accounting for the year so far. I cam across at least 30 Invoices that have not been posted, or are not within the system at all. How do I know if we made money on these jobs? Or have been paid for these jobs? Or how about if the customer has actually received the invoice? I don't.
How do I fix this, well, I am going to print out each and every "Invoice" on the list, match them up to Simply for accuracy (as I found one so far that is one invoice number but another invoices information) and then make any necessary adjustments. This is time consuming yes, but at least I will be able to say it is right! RIGHT??
Once I get this all straightened out we will be discussing the idea or Work Orders vs Floating Invoices. But I'm Just Some Girl.... let see if I'm wrong here too!
